学生助理/学术学生雇员常见问题解答

Student Work Categories

• 我的学生属于什么学生作业类别? 

  • It is the responsibility of the Admin/contact who is completing the form to determine which work category to use. 请注意，您可以添加多行和总百分比 must add up to 100%. 请尽你最大的判断，总统办公室正在收钱 and reviewing this information. 此外，请参阅UP网站了解更多详情 针对每个学生的作业类别.

• Can I request a job duty/responsibility to be added to the examples of the Student Work Categories webpage?

  • Please email university-personnel@glass-ink.com 我们可以详细说明每个学生作业类别的例子. 

• If we have an additional position for a student, under the Student Work Categories, do we need to list the original hire category plus the new category, or just the categories for the additional position?

  • For the additional position, you will only list the categories specific to the additional position.

• 测试像DocuSign这样的应用程序属于哪一类呢?

  • It is the responsibility of the Admin/contact who is completing the form to determine which work category to use. 如果一个学生正在使用一种技术，那么它将被考虑 Technical Support.

• 我有一个学生在做“研究”任务. 雇佣这个最好的分类是什么 student?

  • 本科水平的学生可以被聘为学生助理或ISA. A graduate 级别的学生可以被聘为学生助理、ISA或GA. If 50% or more of the student’s tasks are tutoring, grading, and/or teaching-related, the student should be hired as an ISA. GA分类应该用于研究生水平的学生 谁将利用他们的专业知识协助教员. Refer to the document 参阅“选择学生职位分类指引”.

• “研究相关”的具体任务是什么?

  • "Research Related" encompasses a student’s ability to provide delimited services such 如图书馆检索、数据录入、编码、设备准备等. Also, any 本科研究项目，辅导费不超过50% duties.

• 我的研究生应该被聘为学生助理还是助教?

  • If the student is providing expertise on a subject/topic and is a graduate level student, they should be hired as a GA. 天然气也是按工资支付的. If the student is assisting the faculty on their research by doing tasks such as clerical work (which includes data entry…etc) and should get paid on an hourly basis, they should be hired as a Student Assistant. 如果研究生水平的学生的工作(大于一半)包括 of tutoring, grading, in addition to doing research tasks, they should be hired as an ISA. Refer to the document tiled "Guidance for Choosing Student Appointment Classification" for more details.

• On the ASE form what is the difference between the "Research" and "Research Support" work categories?

  • 研究支持包括协助教员. Research should be used when 学生是主要的研究者.

Filling out the Form

• Does a new form need to be submitted when a student changes the number of hours they 每周工作，或者如果他们的工作职责发生变化? 

  • 不，每周平均预期工作时数、职责描述、 或学生工作类别不需要在新表格上提交. Changes that require a new form to be submitted include changes to new position number or hourly pay rate.

• If a form cannot be filled out and submitted immediately, is there a “save for later” feature?

  • 不可以，表格必须在开始填写后45分钟内递交. After 45 minutes 过期了，表格还没有提交，你必须重新开始.

• 有办法批量提交表格吗? 我的部门雇佣了100多名学生 time.

  • 目前，该流程设置为每个表单输入一个学生. A separate 必须为您想要雇用的每个学生提交表格.

• 一个表格可以克隆，以聘请多个学生在同一位置?

  • 目前，该流程设置为每个表单输入一个学生. A separate 必须为您想要雇用的每个学生提交表格.   

• Does another form need to be submitted to document a change in unit enrollment every semester?

  • 不需要，当登记的单位数目改变时，不需要提交表格.  It's the department's responsibility to ensure that a student meets the enrollment minimum requirement every semester.  如果你的学生不再符合最低要求， 那么你的学生就不能工作，必须被开除. 

• What is “MLML students only”?

  • 这只供莫斯兰丁海洋实验室部门使用

• Does another form need to be submitted if my student works more anticipated weekly hours during breaks?

  • No, forms do not need to be submitted to document a change in working hours during 课间休息或不在上课时. 学生的工作时间不能超过40小时 每周不上课，每周不超过20小时 classes are in session.

• Can I enter a number range, such as 5-7 hours, for the Average Number of Anticipated Weekly Hours?

  • 不可以，必须在这个字段中输入一个整数. 请注意，这应该反映 学生每周在你的部门工作的平均小时数.

• Can I still email Academic Student Employee packets to Tempfaculty-ase-appointment@glass-ink.com?  

  • No, all Academic Student Employee packets must be submitted via the new online On-Base form.

• For Academic Student Employee packets, do all attachments need  to be submitted individually 而不是一个包含所有文件的PDF?

  • 是的，所有附件必须单独上传.

• 这个新的OnBase流程适用于ta吗? 

  • Yes, this new OnBase process will apply to all Academic Students Employees which includes ISAs, GAs, and TAs.

Bridge Student Positions

• 桥牌学生助理是如何被聘用的?
  • • 雇用学生在毕业后工作一个学期;
      • Choose the Appointment Action of Rehire (if the student previously worked in a Bridge position in your department) or Additional Position (if the student has not worked 在你的部门担任过渡性职位)
      • Check the box titled "This is a Bridge appt" located in the Student Assistant Information section
      • 输入映射到1874/1875/1876桥梁工作代码的职位编号
      • 如果你的学生工作，你不需要提交学生预约信 我将继续在你的部门工作.
      • 完成表单的其余部分
    • Hiring a student in a Bridge position for summer work if your student worked for your 系春季学期:
      • Choose the Appointment Action of Rehire (if the student previously worked in a Bridge position in your department) or Additional Position (if the student has not worked 在你的部门担任过渡性职位)
      • Check the box titled "This is a Bridge appt" located in the Student Assistant Information section
      • 输入映射到1874/1875/1876桥梁工作代码的职位编号
      • 如果你的学生工作，你不需要提交学生预约信 在上一个春季学期为你的部门申请.
      • 完成表单的其余部分
    • Hiring a student in a Bridge position for the first time during the summer work and 该学生以前从未在你的部门工作过:
      • 选择新员工的任命操作(如果这是他们第一次这样做) working on-campus) or Additional Position (if the student has not worked in a Bridge position in your department)
      • Check the box titled "This is a Bridge appt" located in the Student Assistant Information section
      • 输入映射到1874/1875/1876桥梁工作代码的职位编号
      • You are required to submit a Student Appointment Letter if your student did not work 在上一个春季学期为你的部门申请.
      • If your student will continue working in your department in the fall semester, you must also submit another form to hire them in an 1870/1871 job code for the fall semester. Choose the Appointment Action of Additional Position and input a position number that 映射到1870/1871年的学生助理工作代码.
    • If you want to use an 1875 or 1876 Bridge job code, you are required to attach the 联邦工作学习许可表.
• Can I increase the pay rate for a student I am hiring in a Bridge position that is 不同于他们在正常学期的工资水平?

  • 是的，你可以为他们的桥梁职位增加工资. Please choose the Appointment Action of New Employee, Rehire, or Additional Position and check the box titled "This is a Bridge appt" located in the Student Assistant Information section 在招聘桥梁职位的学生时.

• Since Bridge students are not enrolled in classes, how many number of units enrolled do I enter on the form? 

  • When submitting a form to hire a Bridge student, check the box titled "This is a Bridge appt" located in the Student Assistant Information section and you will not be required 输入已登记的单位数目.

Notifications

• 我可以收到一份我提交的On-Base表格的副本吗? 

  • 是的，提交表单的管理员/联系人将收到一封带有链接的电子邮件 表格一经ESS代表处理，即呈交一份副本. In general, we 鼓励您保留您上传的任何附件的副本.

• 我怎样才能知道我的表格是否已成功提交?

  • After the form is submitted, the Admin/contact who submits the form will receive an 确认数据包已提交以及何时处理数据包的电子邮件. 

• 过去提交的文件是否有存储库?

  • 提交表单后，提交表单的管理员/联系人将收到 an email with a link to 表格一经ESS代表处理，即呈交一份副本. 我们鼓励你保留一份表格作为你的记录.

• Can the Dean’s Office receive a copy of ASE packets, or can the Dean’s Office receive 确认文件已经提交?

  • Currently, only the Admin/contact who submits the form will receive the email notifications. 管理员/联系人可以相应地转发确认邮件.

Other

• Does UP have an "Offer Letter" template that international students can take to ISSS as proof of employment? 

  • 对于学术学生雇员，院系应该创建自己的模板. For 学生助理，院系可以使用 学生委任信[docx] 在UP网站上找到的模板.

• 这个表格是用来租用塔楼的吗?

  • 不，塔楼的招聘流程没有改变. 这是为学生雇佣的 通过加州大学/州政府支付. 

• If a student is in their last semester, is graduating and is not enrolled in 6 units, 他们可以被聘为学生助理吗? 

  • No, they cannot be hired in a Student Assistant classification because they do not 达到最低入学要求.

• 是否需要提交课程表副本?

  • 不需要，不需要课程表的复印件. 您将输入单元数 学生在表格上登记了.

• 我在哪里可以找到职位编号?

  • 位置号可以通过运行活动位置列表找到.

• 我必须填写表格才能访问OnBase吗?

  • 只要您可以访问One菠菜网lol正规平台，就可以访问此表单.

• 任何人都可以使用这个表格吗，还是只允许系/学院管理员使用?

  • 当前向UP ESS团队提交表单的管理员/联系人应该是相同的 管理员/联系人提交在线表格. The process does not change; there is only 从纸质流程到在线流程的变化.

• When the form has been processed and submitted, is there an average estimated time before it is processed?

  • ESS rep按照接收到的顺序处理数据包. Due to this, there is no estimated time we can give. 我们总是建议尽早提交申请.

• 我可否在提交完整的助教资料包后，再提交助教费用减免表格?

  • Yes, you can submit the TA Fee Waiver later by selecting the "Revision" Request Type 并且只上传该文件到在线表格. It is encouraged that the TA 费用减免应与包的其余部分一起提交.

• 是否需要条款及细则声明?

  • Yes, a signed copy of the 条款及条件声明[pdf] is required in order to successfully submit an ISA/GA/TA packet via the online form.