合同常见问题解答

Getting a Contract Signed

• Can I sign a contract for the University?

  • No, only those with delegated authority signed by the Chief Financial Officer are authorized to sign contracts on behalf of the university.

• Where can I send an agreement that needs to be signed?

  • You will need to submit a requisition in 罚球 和 upload the agreement to the requisition.

• How long does it take for this type of contract to be issued?

  • Once all necessary documentation is entered in 罚球, the average processing time for requisitions are within two or eight weeks depending on dollar amount 和 complexity of the request.

    General processing times:

    • Less than $10,000 = Two Weeks
    • Between $10,000 to $50,000 = Four Weeks
    • Greater than $50,000 = Six to Eight Weeks
• When is a Scope of Work required?

  • A Scope of Work (SOW) [pdf] is required when you want services uniquely customized for your specific needs. 例子 include consulting services, customized training, program evaluations, computer programming services, etc.  You must attach the SOW to the 征用 in 罚球.

    请 wait until your SOW is ready before submitting your requisition.  战略 Sourcing will not be able to proceed without your SOW.  

• Who will receive a copy of the PO?

  • Once the Purchase Order is finalized:

    • The requester will receive an un签署的副本 of the finalized agreement.
    • The supplier will receive a 签署的副本 of the finalized agreement.

多年 合同

• What is a 多年 contract?
  • A negotiated agreement for a designated multi-year term, which typically does not exceed 3-5 years. This can be especially helpful for IT software that requires Technology 征用 Impact Assessment (恐怖主义风险保险法案) review.
• How can I apply for a Multi-Year contract?
  • If you already have the contract provided to you by the Supplier, you may submit a $1.00 requisition 和 upload the contract for review by 战略 Sourcing.  请 mention in the Header Comments that you are interested in a multi-year contract.  多年 contacts will need to adhere to established solicitation bid limit thresholds.
• Do I need to submit a new requisition if I have a 多年 contract?
  • Yes, you will need to submit a new requisition each fiscal year, but you can mention the multi-year contract in the requisition 和 upload the previously approved 恐怖主义风险保险法案 form, as long as the contract is still valid in that fiscal year.
• Do I need IT approval to renew my Multi-Year software?
  • If the renewal falls within the dates specified on the 多年 agreement then you are not required to obtain IT approval.

信息 & Communication Technology (ICT) 合同

• Is 恐怖主义风险保险法案 (Technology 征用 Impact Assessment) required for… ?

  • A 征用 和 恐怖主义风险保险法案 form is required for all software even if it is:

    • 免费的.
    • For a single user.
    • A comp一个nt in equipment.
    • Already purchased by another department.
    • A renewal request for your department.

    
    Any software being downloaded 和 used on an employee's computer is subject to 恐怖主义风险保险法案.

• Can I submit a requisition even though my 恐怖主义风险保险法案 hasn't been approved?

  • Yes, we recommend you complete 恐怖主义风险保险法案 at the time of requisition submission.

• Do I need to submit a requisition for free software?

  • Yes, you need to submit a 征用 so that we can review:

    • Terms 和 Conditions.
    • Accessibility 合规.

    You also need to submit a 恐怖主义风险保险法案 for IT review 和 approval.

• What if the supplier doesn’t have a VPAT available on their website?
  • 当 征用 is submitted, the assigned Buyer will help communicate with the supplier to get a VPAT, if necessary.

Special Approvals

• What is Section 508 合规?

  • 合规 with Section 508 of the Rehabilitation Act of 1973 (29 USC § 794d) requires 当你.S. Federal government agencies develop, procure, or maintain, information 和 communication technology (ICT), that it is accessible to persons with disabilities. California Government Code Sections 11135 through 11139.8 applies Section 508 st和ards to California agencies.

• Why do I need to complete a 恐怖主义风险保险法案 (Technology 征用 Impact Assessment) Form?

  • A 恐怖主义风险保险法案 is necessary so that IT can evaluate the security 和 accessibility of a particular technology requisition on behalf of the University in order to comply with applicable state 和 federal law.

     

• Why do I need FD&O的批准?

  • 请参阅 Fixtures, Furnishings, 和 Equipment Permit Requirements [pdf] for more information.